Virginia ePlan of Correction (ePOC) providers may sign up NOW. Memo from OLC Director

To:    Federally Certified Nursing Facilities, located in the Commonwealth of Virginia

          Provider organizations and other long-term care Stakeholders affiliated with the Commonwealth of Virginia

From:  Long Term Care Division, Office of Licensure and Certification, Virginia Department of Health- Kathaleen Creegan-Tedeschi, Director

  

The Office of Licensure and Certification would like to announce that:

• The Virginia Department of Health (VDH) is now participating with the Centers for Medicare/Medicaid Services (CMS) electronic 2567 and electronic plan of correction program (ePOC).  

• The 2567/ePOC system is currently available for enrollment; and

• SNF/NFs are encouraged to enroll in this process NOW in order to take advantage of this increased efficiency at your next Federal and State survey/complaint investigation.

SNF/NFs are encouraged to enroll to receive their CMS 2567 electronically and have the ability to submit their POC electronically.

Enrollment involves registering for an ePOC account with CMS. Each facility will set up an ePOC CMS Net account with a log in and password. If the person who handles Minimum Data Set (MDS) submissions will also be involved with ePOC, they can use the same MDS account and will be able to activate ePOC on that account. 

An individual with a SNF/NF without an MDS account can enroll now via a process identified on the CMSNet page of the QTSO website. Select the first link under “Access Request Forms”, fill out the request form, and follow the instructions to submit it to CMS. DETAILED PROVIDER ENROLLMENT DIRECTIONS, including screen shots, are included in the attached handouts. Also attached is the CMS ePOC webinar.

If after reviewing the materials you have questions, please contact Sandy Lee, State Automation Coordinator at sandy.lee@vdh.virginia.gov .

ePOC access information found here.  ePOC provider webinar here.  ePOC Procedure manual here.

 

 

Cil Bullard RN,CPC, RAC-CT | Virginia RAI/OASIS Coordinator | Training Division | Office of Licensure and Certification|  Virginia Department of Health | 9960 Mayland Dr Suite 401 |Henrico, VA 23233-1485|     ( 804-367-2141      7 804-527-4502     priscilla.bullard@vdh.virginia.gov